Privacy Policy

Last Updated: April 13, 2026

Introduction

In this Policy, “Qin & Associates,” “we,” “our,” and “us” refers to Qin & Associates PLLC, a professional limited liability company organized under the laws of the State of New York, U.S.

This Privacy Policy describes the ways in which we collect, use, disclose, and protect Personal Information. We may amend or update this Policy from time to time. We encourage you to review this Privacy Policy periodically.

Qin & Associates is the data controller of the Personal Information we process and is responsible for processing Personal Information in compliance with applicable data protection laws, including, where applicable, the laws of the states in which we are licensed to practice.

What Personal Information We Collect

For purposes of this Privacy Policy, “Personal Information” means any information that, by itself or in combination with other information, identifies, relates to, describes, references, is capable of being associated with, or can reasonably be linked, directly or indirectly, to an individual, a device, or a household. Personal Information does not include information that is anonymized or information otherwise excluded from relevant data protection laws.

The categories of Personal Information we may collect include:

Category	Examples
Contact Information	Name, mailing address, email address, telephone number, and other contact details.
Applicant Information	Resume/CV, cover letter, education and employment history, references, and other information submitted in connection with a job application.
Employment Information	Information about current or former employees, including payroll data, tax identification numbers, benefits information, performance evaluations, and emergency contacts.
Compliance Data	Information collected in connection with conflict checks, anti-money laundering screening, sanctions screening, and other regulatory compliance procedures.
Client Service Data	Information provided to us or collected by us in connection with the provision of legal services, including case-related information, documents, correspondence, and communications.
Marketing Information	Information about your preferences, interests, and engagement with our communications, events, and newsletters.
Technological Information	IP address, browser type and version, operating system, device identifiers, referring URLs, pages viewed on our website, date and time of visits, and information collected through cookies and similar technologies.
Sensitive Personal Information	Where necessary for the provision of legal services or as required by law, we may process sensitive information such as racial or ethnic origin, health information, government-issued identification numbers (e.g., Social Security numbers), financial account information, immigration status, or information relating to criminal convictions or offenses.
Other Data	Any other information you voluntarily provide to us, including through correspondence, in-person meetings, telephone calls, or messaging platforms (such as WeChat Work).

When we process Sensitive Personal Information, our legal basis is compliance with applicable laws and our professional obligations; detection and prevention of crime; establishment, exercise, or defense of legal rights; performance of a contract; or your explicit consent.

Sources of Personal Information

We collect Personal Information from many sources. It may come directly from individuals, indirectly from individuals (e.g., interactions with our website), or from clients, colleagues, and publicly available sources.

As a law firm, we regularly receive Personal Information in connection with the provision of our services and as part of our professional activities. For example, we may collect Personal Information:

As part of our business intake and conflict check procedures;
When processing employee, employment candidate, or independent contractor Personal Information;
When clients and prospective clients seek legal advice;
When providing legal services to our clients;
That is publicly available (e.g., social media, public records);
When it is required for the provision of services from our vendors;
When individuals browse or interact with our website (the “Site”) or use any of our online services;
From third parties who provide it to us;
In carrying out our business, including records of interactions or correspondence with Qin & Associates, including your attendance and participation at events or meetings we hold;
In connection with any application for employment or interviews if you apply for a role with us;
When individuals communicate with us via email, telephone, messaging platforms (including WeChat Work), or other means; and
When individuals provide Personal Information to us in other circumstances, such as requesting details about or attending a firm-sponsored event.

The Purposes of Processing Personal Information

We will process Personal Information only for the purposes set out below, as well as other purposes for which you give your consent. We will not process Personal Information we collected about you for materially different, unrelated, or incompatible purposes without providing you notice or, where required by law, obtaining your consent.

Purpose of Processing	Categories of Personal Information Used
Providing legal services: Performing conflict checks, managing client relationships, providing legal advice and representation, and administering matters.	Contact Information, Compliance Data, Client Service Data, Sensitive Personal Information, Other Data
Client relationship management: Communicating with clients and prospective clients, responding to inquiries, and managing our business relationships.	Contact Information, Marketing Information, Other Data
Compliance and risk management: Performing conflict of interest checks, anti-money laundering screening, sanctions checks, and meeting regulatory and professional obligations.	Contact Information, Compliance Data, Client Service Data, Sensitive Personal Information
Marketing and business development: Sending newsletters, client alerts, event invitations, and other marketing communications (where you have opted in or where we have a legitimate interest to do so).	Contact Information, Marketing Information, Technological Information
Website operation and improvement: Operating, maintaining, and improving our website; analyzing usage patterns; and ensuring security.	Technological Information
Recruitment: Evaluating job applications, conducting interviews, and making hiring decisions.	Contact Information, Applicant Information, Sensitive Personal Information
Human resources and employment: Managing the employment relationship, administering payroll and benefits, and complying with employment laws.	Contact Information, Employment Information, Sensitive Personal Information
Legal and regulatory compliance: Complying with applicable laws, regulations, court orders, and governmental requests; establishing, exercising, or defending legal claims.	All categories as necessary
Business operations: Managing our firm’s operations, including accounting, billing, auditing, information technology, and internal administration.	Contact Information, Client Service Data, Employment Information, Technological Information

Whom We Disclose Personal Information To

We may disclose Personal Information to the following categories of third parties:

Service providers: We use service providers such as website hosting and management companies, data storage and analysis companies, electronic discovery vendors, event organizers, accounting and billing service providers, and marketing technology companies. Our agreements with these service providers describe the purpose of the processing, do not permit them to use Personal Information for any purposes other than as required to perform the function for which they have been retained, and commit them to comply with applicable data privacy laws and regulations.
Our clients: As it relates to our professional services offerings.
Our auditors and professional advisers.
Our professional liability insurers.
Third-party communication platforms: We may use third-party messaging and communication platforms, including WeCom (operated by Tencent), to communicate with clients and contacts. Please see “International Data Transfers and Third-Party Platforms” below for more information.
Parties to a corporate transaction or proceeding: In the event of a corporate sale, merger, reorganization, bankruptcy, dissolution, or similar event, Personal Information may be part of the transferred assets.
Public authorities and legal proceedings: We may disclose Personal Information about you to government or law enforcement officials or private parties as required by law, and disclose and use such information as we believe necessary or appropriate to (a) comply with applicable laws and lawful requests and legal process, such as to respond to subpoenas or requests from government authorities; (b) enforce the terms and conditions that govern the Site; (c) protect our rights, privacy, safety, or property, and/or that of you or others; and (d) protect, investigate, and deter against fraudulent, harmful, unauthorized, unethical, or illegal activity.

We may also disclose any information, including Personal Information, as we deem necessary, in our sole discretion, to comply with a subpoena, any applicable law, regulation, legal process, or governmental request.

How We Protect Personal Information

Qin & Associates has appropriate physical, technical, and administrative safeguards in place designed to protect your Personal Information from loss, misuse, unauthorized access, disclosure, alteration, or destruction. You should keep in mind, however, that no Internet transmission is ever 100% secure or error-free. In particular, e-mail sent to or from our website may not be secure, and you should therefore take special care in deciding what information you send to us via e-mail. Please also read our Disclaimer before sending any information to us.

How Long We Retain Personal Information

Personal Information will be retained by Qin & Associates for as long as the information is required to fulfill our legitimate business needs or the purposes for which the Personal Information was collected, or for as long as is required by law or our professional obligations, including applicable record retention requirements.

International Data Transfers and Third-Party Platforms

Qin & Associates is based in the United States, and our servers are located in the United States. If you are located outside the United States and provide Personal Information to us, your information will be transferred to and processed in the United States.

WeChat / WeCom: We may use WeChat / WeCom, a communication platform operated by Tencent, to communicate with certain clients and contacts. WeChat / WeCom’s servers are operated by Tencent and may be located in the People’s Republic of China. By communicating with us through WeChat / WeCom, you acknowledge that your communications and any Personal Information shared through that platform may be transmitted to and stored on servers located outside of the United States, including in the People’s Republic of China, where data protection standards may differ from those in the United States. We encourage you to review Tencent’s privacy policy for more information about how your data is handled on that platform. If you have concerns about communicating through WeChat / WeCom, please contact us via Email or by phone.

California Residents

The California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act (CPRA) of 2020, provides California residents with several consumer privacy rights. These rights include:

Right to access Personal Information we have collected about you
Right to correct inaccuracies in the Personal Information about you
Right to delete Personal Information about you
Right to opt out of the selling or sharing of Personal Information
Right to limit the use of Sensitive Personal Information about you
Right to non-discrimination for exercising your privacy rights

We do not sell or share Personal Information for purposes of cross-context behavioral advertising. We do not use Sensitive Personal Information for purposes other than those permitted under the CPRA.

To the extent these rights apply to our processing of your Personal Information under applicable law, you may contact us at •••••••••••••••••• to submit a request.

Your Rights

Depending on the U.S. state in which you reside, you may have various rights relating to Personal Information about you. These rights may include:

Right to confirm whether we are processing Personal Information about you;
Right to access Personal Information about you, including the categories of Personal Information collected, the sources from which it is collected, the business purpose for collecting it, the categories of third parties to whom we disclose it, and the specific pieces of Personal Information we have collected about you;
Right to correct inaccuracies in the Personal Information about you;
Right to delete Personal Information about you, subject to certain exceptions;
Right to data portability: You may request a copy of your Personal Information in a portable and readily usable format;
Right to opt out of receiving marketing emails through the opt-out link in any marketing communication or by contacting us at ••••••••••••••••••;
Right to opt out of the processing of Personal Information for purposes of targeted advertising, selling, or automated decision-making (including profiling) that produces a legal or similarly significant effect.

To exercise your rights, please contact us at ••••••••••••••••••. We may request additional information to verify the authenticity of your request. We will provide confirmation of receipt within 10 business days and will respond to your request without undue delay, but no later than 45 calendar days. We may request up to an additional 45 calendar days to honor your request, depending on its complexity.

If we deny any of your rights granted under applicable privacy laws, you may have the right to appeal the decision. If you would like to appeal a prior decision, please email us at •••••••••••••••••• and include “Appeal” in the subject line, along with the prior request and related communications. We will notify you in writing of any action taken or not taken in response to your appeal not later than the 60th day after receiving your appeal. You may also contact the Attorney General of the state in which you reside if you have concerns about the results of the appeal.

Web Tracking

Cookies

A “cookie” is an element of data that a website can send to your browser, which may then be stored on your system. Qin & Associates may use cookies on the Site for purposes such as website analytics, functionality, and user experience improvement. For detailed information, please see our Cookie Policy (if applicable).

Do-Not-Track Signals

Your browser may allow you to send “do-not-track” requests to websites you visit. If you enable this feature, the Site will respond by deactivating all nonessential cookies set on the Site.

Google Analytics

This Site may use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help us analyze how users use the Site. The information generated by the cookie about your use of the Site (including your IP address) will be transmitted to and stored by Google on servers in the United States. We have activated IP anonymization so that Google will truncate your IP address before storage. You may refuse the use of cookies by selecting the appropriate settings on your browser; however, doing so may affect the full functionality of the Site. You can also prevent Google’s collection and use of data by downloading and installing the Google Analytics opt-out browser add-on.

Third-Party Sites

Our Site may contain links to other third-party sites. When you click on one of these links, you are visiting a website operated by someone other than Qin & Associates, and the operator of that website may have a different privacy policy. Qin & Associates is not responsible for their individual privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

Revisions to This Privacy Policy

Qin & Associates reserves the right to change this Privacy Policy at our discretion and at any time. When we make changes to this Privacy Policy, we will post the updated Policy on the Site and update the effective date. Your continued use of our website following the posting of changes constitutes your acceptance of such changes.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights regarding your Personal Information, please contact us at:

Qin & Associates PLLC
PO Box 8340
Long Island City, NY 11101

Email: ••••••••••••••••••
Phone: ••••••••••••••••••